Manual Balances This article explains how to enter manual balances in Timeplan.
Sometimes, you may need to add wage types before a payroll run, for example, wage types for various kinds of supplements or to make adjustments to specific accounts. If the Period Reconciliation tab cannot be used, there is another tool called Manual Balances, which allows you to post a direct debit to an account in Timeplan.
Debits must be made within an open payroll period, and if the account is linked to payroll, it will be included in the payroll file. If the account is not connected to payroll, the adjustment will remain within Timeplan only.
You can make both debits and credits to accounts. The tool can be found under Staff – [employee’s name] – Time recordings and balances
Select the date of the month on which you want to make the adjustment and click the Add balance button.
In the window that appears, select the account to be charged.
On the next line, enter the desired balance.
To make a credit, use a minus sign (-) before the amount.
For a debit, no special symbol is needed—just enter the amount.
How you enter the amount depends on the account format (quantity, decimal, or hours):
-
Quantity is entered as whole numbers, e.g.
2 -
Decimal is entered as decimal numbers, e.g.
1.5 -
Hours are entered using a colon, e.g.
1:30(one hour and thirty minutes) or0:30(thirty minutes)
In the Task field, select which task should be charged with the manual balance. By default, the employee’s primary task will appear.
In the Comment field, you can add a note explaining why you added the manual balance.
Once you're satisfied, click OK.
If you want to view the manual balance separately, check the box for Show user balances separately. The balances you’ve added will now appear below the regular daily calculation under the Account heading.
To remove a balance, click the small red cross to the right of the balance. This can only be done while the payroll period is open. Here, you can also see which administrator added the manual balance and when it was added.
If you want a full overview of all manual balances added during a selected period, there is a report called Manually Added Balances. You can find it under the Reports tab – Account.
⚠️ Important:
Do not enter a manual balance on an accumulation account. The accumulator in Timeplan keeps track of earned and used balances. If you add a manual balance to such an account, Timeplan cannot determine whether it is an earning or a deduction.