Timebank

The Timebank account is linked to a time counter that calculates how much time the employee has worked against the weekly working hours. The time counter calculates the weekly working hours divided by five days per week. The examples below apply to full-time employees working 40 hours per week.

Weekly working hours (WH): 40 hours/5 days = 08:00 (h:min)

A debt of 8 hours per day is rolled out Monday-Friday. 

Timeplan uses as basis that everyone works Monday-Friday and rolls out the weekly debt regardless of whether the employee works weekends or not.

The estimated working hours for one month will be:

* Number of weekdays per month*(weekly working hours/5)

The October example will be: 21 days x 8 hours = 168 working hours

If the employee works more than 168 hours (the sum for the example month, this varies depending on the number of working days), there will be a surplus in the hour bank account. If the employee works fewer hours in the same month, there will be a deficit in the account.

In order for an employee who has 40 working hours weekly to go up evenly, they must work 8 hours a day, five days that week. These working days may be longer, shorter and/or during the weekend as long as the weekly working hours are met.

Example:

An employee has no work shift on Monday, which gives -8:00 hours. The Tuesday pass is instead 16:00 hours. It will be +/- zero for the two days together.

If an employee has a valid absence code, such as Sick, VAB or Holiday, during a work shift on a weekday, it is still counted by the time counter as time worked because an employee should not go minus on the account for these days.

In the event of absence on a public holiday, the time counter goes plus for the same number of hours as the scheduled shift.

It is important not to delete scheduled shifts on days when an employee has a valid absence. Timeplan cannot calculate absence if there are no scheduled hours to be absent from.

If an employee is absent from a shift longer than 8h, you must decide how to address it.

1. The shift is reduced to match the daily debt so that the hourly bank goes +/- zero
2. You leave the shift as is and assume it will even itself out over the whole period
   a) If the shift is longer than the daily debt, you go minus in Timebank in case of absence
   b) If the shift is shorter than the daily debt, you go plus in the Timebank in case of absence

Option 1 involves more manual administration, but gives an exact Timebank week by week; option 2 involves no manual administration but requires that it is possible to see that this is annual working time and that it is therefore evenly spread over a longer period.

Regardless of the approach chosen, it is important to be consistent and apply the same principle to all employees.

The time counter continues to count the same way throughout the week and the remaining weeks within the timetable period. Timebank is built around annual working hours and small minus or plus is to be expected.

Any surpluses or deficits are settled at Periodavstämning (Period Reconciliation). The hourly bank balance is not transferred to salary but is only a time counter in Timeplan.

/Text in the picture: Timebank does not care about scheduled hours (SCH) provided that the employee clocks in and out since only weekly working hours (VA) is counted against hours worked (ARB)

The only time SCH is important is in case of absence so that Timebank knows how many hours the employee was absent. This information is obtained from the workshift on the day in question./